ETA: This needs updating for 2015; this page was last edited in Feb. 2013. I know some things have happened but don't know exactly what has or hasn't.

February (before event)

• Reserve rooms at the Illini Union (see the Room Assignments page for specific spaces and comments on rooms). Make sure we have all rooms requested starting at 7:30 am so we have time to set up before site opens to public at 9. Make sure ALL rooms are reserved until 7pm or later.
• Reserve McKinley's dining hall and kitchen?

September

• Get event bid approved for freak's sake
• Aleator: ask Kingdom Calendar to add URL to our event http://festivalofmaidens.info 
• Can be done w/out communication via http://www.midrealm.org/calendar/midrealm_calink.php website. 
• Create flyers
• Bring to events
• Email to event stewards and/or seneschals 
• Set up ACCEPS  
• Update website 

October

• Free Pale ad for December -- DUE OCT. 20
• Organize parking
• Emails out to fill gaps in staff
• Nearby groups
• Individuals you think might help out
• Emails out soliciting instructors
• Emails out telling about what's going on at the event
• Get started on tokens
• Complete mock-up 
• Start production 
• Go over outdoor signs to determine what needs repaired/replaced 
• Determine indoor signs needed  
• Organize hotel space for event
• Mail out royalty invitations
• Email or snail mail staff invitations for those outside Wurmwald
• Alphia
• Fuyu
• Ix
• Musica Subterranea 
• Master Philippe 
• Update website 

November

• Print off and post indoor signs
• Restaurant information ready to be printed
• Staff phone list
• Tokens should be half done 
• Check in with staff to make sure they don't need anything from you 
• Meeting is best if possible
• Know exactly where everyone is and what everyone needs by when 
• Update website 

December

• $400 for McKinley due by Dec. 19th (kitchen + dining hall, deposit $$ not included but will be refunded after the event)
• 1st draft of booklet should be done 
• Tokens should be done
• Emails out reminding everyone that Maidens is coming
• Print indoor signs and post them on posterboard 
• Update website 
• Fight the holiday hoards to do feast shopping

January

• Realize the world didn't end Dec. 21st after all
• Run around like a chicken with its head cut off.
• Update website weekly throughout the month 
• Pre-cook as much of feast as possible (1-3 weeks before event)
• Three weeks before event
• Print booklets
• Print staff phone list 
• Print restaurant sheets
• Print Troll forms 
• Waiver forms (where do we get these?)
• Volunteer lists for Herald's Point, Feast servers, Royal guards & retainers
• Email Jennifer room diagrams 
• Finish up tokens 
• Two weeks before event
• Meet with Jennifer to go over room assignments and arrangements 
• Arrange a walk-through with merchant-o-crat, A&S organizer, and event stewards 
• One week before event
• Box up everything you'll need at the event
• Duct tape
• Room diagrams
• Flash drive with all printed documents on it
• Extra pens & notepads 
• Indoor signs 
• Bag up your clothes and accessories so you don't have to worry about them on the day of 
• Day before
• Load car
• Make sure royalty is taken care of 
• Day of
• Make sure outdoor signs are put out
• Set up indoor signs 

February

• Pay off all expenses
• fill out event financial report